Organizing a successful conference is no small undertaking. From making the right venue selection, to ensuring attendees have a memorable experience, every single detail matters. Allen County showcases an inspiring backdrop for conferences with its unique blend of small-town charm and modern facilities. To help you make the most of your event planning in Lima, here are some pro tips that will set your event apart from others.
Choosing the Perfect Venue
The venue is the backbone of any successful conference. Allen County boasts a variety of venues to fit different needs and preferences. Whether you’re planning a smaller intimate gathering or a large-scale event, Lima has something to offer. Consider the following venues:
Veterans Memorial Civic and Convention Center: Located in downtown Lima, this versatile venue offers multiple spaces that can be tailored to your conference needs, including a large auditorium and several smaller meeting rooms.
Howard Johnson by Wyndham Lima: For conferences that require lodging, this hotel offers conference facilities along with comfortable accommodations, making it a convenient option for out-of-town attendees.
UNOH Event Center: Another excellent option, this venue provides modern amenities and flexible spaces to accommodate various types of events.
19 Hawthorne: This venue specializes in remarkable significant events. Nestled on the outskirts of Lima and away from the “hustle bustle”, this modern and serene venue is a perfect choice to impress your attendees.
>>> Get to know our venues and facilities in Lima and Allen County, Ohio by exploring our full listing here.
Creating a Productive Schedule
A well-planned itinerary is critical for the success of any conference. Begin by planning the core elements of your conference, such as keynote speakers, breakout sessions, and networking opportunities. Remember to consider your attendees' needs and interests when making these decisions. A well-balanced schedule with breaks is essential to keep attendees engaged and focused. In Allen County, you can also incorporate local attractions into your schedule, such as a visit to the historical Allen County Museum or a hands-on activity at Art Space/Lima.
Content is King
Content can make or break a successful conference. Work with industry experts and thought leaders to create compelling presentations and workshops that will capture the interest of your attendees. Customize the content to the needs and interests of your audience to ensure it is relevant and engaging. To foster engagement, incorporate interactive elements like roundtable discussions, hands-on workshops, and Q&A sessions.
>>> Consider partnering with Visit Greater Lima to find local speakers who can share inspiring stories and leave a lasting impression on your attendees.
Showcase Hospitality
One of Allen County’s greatest attributes is its warm and welcoming atmosphere. Make sure your conference boasts this by focusing on hospitality. Let’s be honest…attending a conference can be intimidating, especially for newcomers. Use tactics like greeting each attendee with a friendly welcome, providing clear signage to guide them around the venue and having staff available to assist with any queries.
>>> Let Visit Greater Lima assist by providing a welcome packet with local information and small gifts, such as a map of Lima or a token from a local business.
Incorporate Local Flavors
Food is a major part of any event, and Lima offers some of the best local cuisine that can enhance your overall conference experience. Working with local caterers to incorporate Lima’s culinary offerings into your menu. Consider hosting a networking event at a local restaurant, like The Met or Old City Prime to give attendees a taste of the city’s dining scene. This not only provides a vibrant meal and colorful cocktails, but also supports local businesses.
>>> Lima and Allen County have a wide array of dining and catering choices. Check out our full listing here.
Organize Networking Opportunities
Networking is the number one reason people choose to attend a conference. Make sure to set aside specific times and activities that encourage attendee interaction. Think coffee breaks, evening receptions, or fun group activities. Lima’s friendly community vibe creates a relaxed setting ensuring that your event will be a standout success.
>> Planning a group outing? We've got you covered. Explore our activity ideas or reach out for custom planning assistance.
Embrace Technology
Take the plunge! If there’s one thing that can greatly enhance the conference experience it’s incorporating technology. Use event management software to streamline registration, provide mobile apps for easy access to schedules, and use social media to engage attendees before, during, and after the conference. Ensure that your venue offers Wi-Fi and that there are enough charging stations to keep devices powered throughout the day. Many venues in Allen County offer accessibility to state-of-the-art technology that will provide convenience and ease for you and your members!
Plan for Logistics
Plan the logistics of your conference well in advance. Ensure that transportation is available for attendees, especially if they are coming from out of town. Lima is conveniently located near major highways (Interstate 75, and US-30). Keep the logistics in mind when selecting your venue and accommodations. Work with local transportation companies to arrange shuttle services if necessary. Add some flair to your event and utilize the local Lima trolley for a fun source of transportation for your attendees!
Let’s Review!
Planning a successful conference in Allen County, is all about combining excellent organizational skills and capitalizing on the unique charm that the county offers. By choosing the right venue, taking advantage of local expertise, and focusing on engaging content and hospitality, you can create an unforgettable event that resonates with attendees and will leave them hungry for more. Lima’s welcoming community and vibrant culture provide the perfect backdrop for any conference, creating a space where ideas will thrive and connections will be made.
Ready to start planning your next conference in Lima? Contact Visit Greater Lima today for more information on how we can assist you in making your next event a resounding success!
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